CHECKS AND WARRANTS "Warrants" are checks issued for State and Grant/Contract accounts by the Office of State Finance. "Checks" are issued by OUHSC Accounts Payable (AP). Both are used to pay bills incurred by the Health Sciences Center. Warrant Copies Upon special request by a payee or department, Financial Services will print copies of cashed warrants from the Office of State Finance. If you need a front back copy of a warrant contact the Accounts Payable Office at 271-2410. Forged Warrants If the payee's signature is forged on a State warrant, a form provided by the State Treasurer's Office is executed by Financial Services in order to issue a duplicate warrant. The payee should sign this form at the appropriate office and give an address or telephone number. It will take 10-12 weeks to get the duplicate warrant issued by the Office of State Finance after submittal of the form. Warrant Cancellation Warrants automatically cancel by statute after 90 days. If the warrants were paid by 701 cash funds (MISCA, CLNOP, CLNSP, SUAUX, RSTUL, AGENC, INSLN, 00701, AND HEART) the affected account will be given credit for the stat cancel. If you need to cancel the warrant before the 90 days is complete because it was issued in error and you have the check in hand, please send the check to AP, SCB 218 with a note explaining the cancellation. The affected account will be given credit for the cancellation. If you do not have the check in hand please see the Warrant Stop Payment procedures below . Warrant Stop Payment Warrants that have been lost in transit, destroyed, or damaged and need to be replaced require a stop payment request. The State Treasurer’s Office assesses a $10.00 fee for each stop payment request processed by that office. Financial Services passes this charge back to the requesting department for non-educational and general funds (i.e., MISCA, CLNOP, CLNSP, SUAUX, RSTUL, AGENC, INSLN, 00701, AND HEART PeopleSoft funds). For all stop payment requests, departments must submit a request in writing to Accounts Payable via email, fax (1-2367) or campus mail (Service Center Building 218).  This fee is automatically charged to the same chartfield spread from which the vendor payment was issued.  If it is desired that an alternate chartfield spread be charged for the $10.00 fee, the requesting department must include that information in their request. Vendors do occasionally contact Accounts Payable regarding warrants damaged in the mail or not received. Accounts Payable will make it procedure to contact departments with any stop payment requests that are sent from vendors. This will again give the department opportunity to provide an alternate chartfield spread for payment of the $10 fee. If a warrant has a stop payment issued and is not re-issued the affected 701 cash funds (MISCA, CLNOP, CLNSP, SUAUX, RSTUL, AGENC, INSLN, 00701, AND HEART) account will be given credit for the amount of the original warrant. Warrant Reissue Warrants that have been cancelled by statute or stop pay that were paid by 290 or 430 cash funds (STATE, EDWCH, SPNSR, or MISCD) and need to be reissued, can be requested in writing to Accounts Payable via email, fax (1-2367) or campus mail (Service Center Building 218). AP send an affidavit form to you that you must then have the Payee/Vendor sign and notarize. The original form must be returned to AP to process. This check will be reissued by the state and sent to Accounts Payable. It will take a few weeks from the time the form is submitted, to receive the re-issued warrant. Accounts Payable will contact you to pick up the new warrant when it is available. Warrants that have been cancelled by statute or stop pay that were paid by 701 cash funds (MISCA, CLNOP, CLNSP, SUAUX, RSTUL, AGENC, INSLN, 00701, AND HEART) and need to be reissued, require a new voucher. When the warrants on these funds are cancelled by statute, the money is automatically returned to the fund from which it was paid. Therefore, a new voucher is required for a new warrant. Warrants that have not yet cancelled by statute and that you do not have in hand, that need to be reissued, must have a stop payment request completed before the warrant can be reissued. Please see above for the Warrant Stop Payment procedures, then follow-up with the Warrant Reissue procedures above that pertain to your warrant.