Volume 2

Issue 3/ June 2009

• Attention All Budget Checkers
• Not Budget Checked & Budget Check Voucher Errors
• NEW POLICY! Foreign National Taxation
• Please Don’t Forget to Report
• Insurance & License Reimbursement Documentation
• Payment Address
• APIC Payments
• Common GL Codes
• New GL Codes
• Purchase Order Payments Invoice Signatures
• Mileage Claims
• Traveler Flyer
• Fiscal Year End 2009
• Website Updates
• OUHSC Faculty Honorarium/Travel
• Travel ListServ
• New Traveler Envelope
• REVISED Form 19
• W-8 Vendor Form Instructions
• Vendor Search Enhancement
• NOTE: Changes in TSA Regulations
• AP Spotlight Employees

Issue 2/ March 2009

• NEW POLICY -- Participant Payments
• Spotlight Employess
• Congrats AP
• Vendor Inquiries -- How to handle
• Sheraton Hotel Documentation
• Membership Dues
• Travel Preparers
• Employee Name for Reimbursement
• Common GL Codes
• 2009 Mileage Rate
• Title/Name Reminder
• How to Calculate Mileage
• Become an AP Expert

Issue 1/ October 2008

• Requisition Detail Needed
• Spotlight Employees
• OU Printing Services Invoice Numbers
• AP Recognition Week
• Save the Tree -- When we need copies
• Advertising Payments
• Common GL Codes
• Website Updates
• Government Rate vs. GSA Rate
• Okla GSA Rate Increase
• Rental Cars
• Please Note-Fuel Reimbursement

Volume 1

• AP Spotlight Employee
• Fiscal Year Downtime
• Cell Phone Reimbursements
• Payment Program Codes
• Voucher/Claim Requests
• Lodging Direct Payments
• Common GL Codes
• New! International Information Form (IIF)
• New! Student Payment Guidelines
• Website Updates
• Cost Comparisons Flying vs. Driving
• Expanded Travel Training
• Updated Travel Forms
• Designated Lodging
• Higher Cost Option - Designated Lodging
• Lost Receipt Form
• Baggage Fees Charged by Airlines

Issue 4/March 2008

• Staff Changes in AP
• Post Audit Reminders
• RUSHES
• November 07 and January 08 Spotlight Employee
• New Group Email Addresses
• Website Updates
• Moving Request Reminders
• Common GL Codes

Issue 3/October 2007

• Currency Conversion
• PO Payments
• Returning Checks to Departments
• AP Week 2007
• OSF Downtime
• Spotlight Employee – Sept & Oct

Issue 2/September 2007

• Budget Checking
• Who can Sign?
• Advanced AP Training
• Refunds Don’t Require Vendors
• Please Note: Voucher Comments
• Travel – Internet Arrangements

Issue 1/August 2007

• What’s New in AP – Occupancy Tax
• Tickets/Invoices/Statement – What to Pay?
• Vendor Reminders
• Website Updates
• Please Note: Self Addressed Envelope