- Below is the Policy Guideline for Implementing Graduation:
- A deadline to complete the Application for Graduation has been
established for each semester and summer session. The dates are: November 1
for Fall graduates, March 1 for Spring graduates, and July 1 for Summer
graduates. Candidates must apply for their diploma prior to degree conferral
and receipt of the diploma. It is the responsibility of the college and
the student to make sure that the appropriate application is submitted
to the Office of Admissions and Records.
- For students who have not paid all of the tuition and fees by the
end of the term, the final transcript and diploma will not be issued until their tuition and fees are paid.
Once these are paid in full, the final transcript and diploma will be
issued with the term in which the student completed degree requirements.
- Students declared as degree candidates after the deadline date will
not appear in the Commencement Program of Degree Candidates. They will
however, appear in the official publication of Degrees Awarded if they
complete their degree requirements.
- The Office of Admissions and Records prints diplomas following submission
of the Certified Graduation Report from each college.
- The date of graduation for each term will normally be the last day
of examinations in the fall, the date of commencement in the spring, and
the last day of classes in the summer. (The calendar on the Office of Admissions and Records website indicates the specific graduation dates.)
- To entitle the student to graduate as of the established date, all
academic work required for the degree must be satisfactorily completed
prior to the first day of classes of the next semester or summer session,
with the following exceptions:
- Students completing degree requirements by enrollment in internship or Health
Sciences Center professional programs which are in session during the graduation
term and extend beyond the University's cutoff date.
- Students completing degree requirements by enrollment in another institution
during the graduation term when the other institution's semester or session
runs concurrent with, but extends beyond the University's cutoff date.
Such students (a and b above) will be counted with the graduates of that term, but their diplomas will be held until the official records of the required work have been filed with the University and the student is officially cleared for graduation.
- Graduate students completing degrees that require a thesis or dissertation
are given an additional "grace period" of up through the last day
of late enrollment of the next term to complete all requirements (including
the microfilming fee and the deposit in the Library of their thesis or dissertation)
and are not required to enroll for that term. The diploma and the official
date of graduation will reflect the term in which all requirements were met.
If the student has not completed requirements by the end of the last day for enrollment, the student must enroll again in a minimum of two semester hours of thesis or dissertation and the diploma will be issued for that term.
- Students completing degree requirements by enrollment in internship or Health Sciences Center professional programs which are in session during the graduation term and extend beyond the University's cutoff date.
- All official records required for clearance of graduation requirements
must be filed with the Office of Admissions and Records prior to degree
- Diplomas will be printed under the name appearing on the student's
official academic record at the time of graduation. Variations are allowed,
such as adding a maiden name and/or dropping the full first or middle name
and using an initial. The last name and either the first or middle name
must be spelled out so that the name on the diploma and the academic record
can always be matched. The adding of a suffix is acceptable providing the
student completes a Change of Name form with evidence of the suffix being
part of their legal name.
Students, who want to make changes as to how their name appears on their diploma, must make that request in writing to the Office of Admissions and Records at the beginning of the term in which they anticipate graduation. Students, who request a legitimate name change after diplomas have been ordered, will be required to pay an additional cost for the reprinting of the diploma.
Married names cannot appear on the diploma if the marriage has not taken place at the time of the diploma order. Students who change their names prior to the graduation date may request a new diploma at their expense.
- Should a student complete all academic requirements for graduation
and apply for the diploma before the end of the term, the student will
be entitled to receive a certified statement of completed degree requirements
bearing the date academic requirements were completed from the graduating
college. Such a statement will be entered on a student's permanent academic
record when the Office of Admissions and Records receives notification
from the college.
- Should a degree candidate fail to successfully complete graduation
requirements as of the graduation date for which the student applied, the
student's name will be deleted from the list of graduates for that term
and the student will need to reapply for graduation.
- Students who qualify for graduation with both College Distinction
and University Honors will be graduated with Honors. Undergraduate degrees
can be awarded with the following designations: With Distinction, With
Special Distinction, With Outstanding Distinction, Cum Laude, Summa Cum
Laude, and Magna Cum Laude.
- A lost, stolen, or damaged diploma may be replaced by submitting
a notarized affidavit and a $50 replacement fee to the Office of Admissions
and Records. If possible, the original diploma must be returned prior to
release of the new diploma.
For additional information, please contact the Office of Admissions and Records at (405) 271-2359.