University policy requires mailing OUHSC issued warrants directly to payees by the Accounts Payable (AP) section with the following exceptions:
AP codes each voucher indicating how the payment will be handled. The major Payment Handling Codes are as follows:
02 – Forward warrant to department. Warrants are distributed according to the authorized Org contact list maintained in AP. To find out the name(s) of current departmental contact(s), please check with your departmental business office or contact the AP Supervisor.
03 – Mail to payee with backup documentation. For example, when a change is made to the invoice amount, vendor does not use invoice numbering, a form is attached to the payment request that needs to be sent with the payment, or other situations that make it necessary for AP to send a copy of back-up documentation with the warrant so that the vendor knows how to apply the payment.
05 – Utilities. The utility bill stub is mailed along with the warrant to enable the payment to be applied to the appropriate account.
11 – Mailed to vendor without backup documentation.
21 – Travel Reimbursement (i.e., Form 19). Currently returned to the department for distribution.
43 – EFT (electronic funds transfer) payments to domestic vendors
91 – Interagency payments (transfers between State agencies)