Financial Services

 

OUHSC Campus
OU TULSA Campus
OU NORMAN Campus

Accounts Payable

 

AP Newsletters

Volume 6

Issue 1/December 2012

  • Returning Vouchers for Corrections
  • Independent Contractor Updates
  • Website Updates
  • 2012 Deadline
  • Vendor EFT Project Update
  • Payment Questions
  • Voucher and Requisition Comments
  • Voucher Budget Checking Changes
  • Reimbursement Documentation
  • Common Reimbursement Delays
  • GL Code Information
  • New ATA Form
  • Participant Payment Reporting
  • Lodging Allowed Rates - If/Then
  • Ticket Exchanges
  • Claiming Mileage
  • Per Diem 24/48 Hour Rules
  • In the News – Mileage Documentation

Volume 5

Issue 2/March 2012

  • 120 Day Reimbursement Policy
  • Employee Expense Reportable as Income
  • Website Updates
  • Communication Device and Services Policy
  • Taping Down Receipts
  • GL Code Updates and Clarifications
  • Invoice Number Conventions
  • In the News – Independent Contractor Classifications
  • Interagency Transfers
  • FedEx Payments
  • Reimbursement Documentation Requirements
  • PikePass Changes
  • 2012 Mileage Rate
  • HB 1086 Frequent Flyer Miles
  • Fly America Act Affidavit

Issue 1/September 2011

  • New! Scholarship/Fellowship Form
  • Thefts and/or Missing Assets
  • Website Updates
  • New! Financial Services Website Design
  • PeopleSoft Financials Tools Upgrade
  • GL Codes - New and Clarifications
  • Business Meal Attendees
  • Invoice Numbering
  • IN THE NEWS - IC Classifications
  • 2011 Participant Payment Reporting
  • Returning Checks to Departments
  • Mileage Rate Changes
  • GSA Rate Changes
  • Smart Traveler Enrollment Program (STEP)
  • New AP Employees
  • Upcoming Training
  • What's on the Horizon - EFT Payments

Volume 4

Issue 1/December 2010

  • New! Conflict of Interest Question
  • Other Vendor Invoices
  • Phone Data Plan Reimbursements
  • GL Code Information
  • Website Updates
  • End of Calendar Year Reminder
  • Form 3 Reminders
  • Membership Reimbursements
  • Discounts on Invoices
  • Late Payment to Vendors
  • Independent Contractor Classifications
  • Changes to Invoice Amounts
  • 2010 Participant Payment Reporting
  • Stop Payment Fee Changes
  • Mileage Rate Change
  • GSA Rate Changes
  • Various Website Changes
  • Upcoming AP Training
  • Meet the new AP Staff

Volume 3

Issue 4/June 2010

  • Vendor Invoicing
  • Voucher/Claim Requests
  • GL Code Info
  • End of Fiscal Year Reminders
  • Reporting
  • Meals in Travel Status
  • Paying Participants from Non-SPNSR/SP490 Funds
  • Trainings
  • NEW! Travel Portal

Issue 3/March 2010

  • Air Travel Authorization
  • Other Professional Services
  • Amount Changed
  • GL Code Information
  • Website Updates
  • Voucher Approvers-PLEASE NOTE
  • Invoice Descriptions
  • PO Invoice Payment Requests
  • Vendor Invoices - Billing Addresses
  • Reoccurring Requisition Reminders
  • PO Activity Summary
  • 2nd Bag Clarification
  • NEW! Travel Refresher Training
  • Please Don't Forget to Report
  • AP Employee On-The-Spot

Issue 2/February 2010

  • New Form 19 Example
  • New If/Then Tool
  • Mileage Rate Change
  • PikePass Rates
  • Registration Prepayment Certification
  • Business Meals While in Travel Status
  • Risk Management In-Case-of-an-Accident Pamphlet
  • GSA Rate Changes
  • ODOT Mileage
  • Clarifications on Allowable Hotel Rates
  • Clarifications on Airfare Comparisons
  • Oanda Currency Conversion
  • Airport Parking Rate Changes
  • Website Updates
  • Travel Stats

Issue 1/ January 2010

  • Quarterly Participant Payment Report
  • New Fax Number
  • Common GL Codes
  • Website Updates
  • Upcoming Training
  • Spotlight Employees

Volume 2

Issue 3/ June 2009

  • Attention All Budget Checkers
  • Not Budget Checked & Budget Check Voucher Errors
  • NEW POLICY! Foreign National Taxation
  • Please Don’t Forget to Report
  • Insurance & License Reimbursement Documentation
  • Payment Address
  • APIC Payments
  • Common GL Codes
  • New GL Codes
  • Purchase Order Payments Invoice Signatures
  • Mileage Claims
  • Traveler Flyer
  • Fiscal Year End 2009
  • Website Updates
  • OUHSC Faculty Honorarium/Travel
  • Travel ListServ
  • New Traveler Envelope
  • REVISED Form 19
  • W-8 Vendor Form Instructions
  • Vendor Search Enhancement
  • NOTE: Changes in TSA Regulations
  • AP Spotlight Employees

Issue 2/ March 2009

  • NEW POLICY -- Participant Payments
  • Spotlight Employess
  • Congrats AP
  • Vendor Inquiries -- How to handle
  • Sheraton Hotel Documentation
  • Membership Dues
  • Travel Preparers
  • Employee Name for Reimbursement
  • Common GL Codes
  • 2009 Mileage Rate
  • Title/Name Reminder
  • How to Calculate Mileage
  • Become an AP Expert

Issue 1/ October 2008

  • Requisition Detail Needed
  • Spotlight Employees
  • OU Printing Services Invoice Numbers
  • AP Recognition Week
  • Save the Tree -- When we need copies
  • Advertising Payments
  • Common GL Codes
  • Website Updates
  • Government Rate vs. GSA Rate
  • Okla GSA Rate Increase
  • Rental Cars
  • Please Note-Fuel Reimbursement

Volume 1

Issue 5/June 2008

  • AP Spotlight Employee
  • Fiscal Year Downtime
  • Cell Phone Reimbursements
  • Payment Program Codes
  • Voucher/Claim Requests
  • Lodging Direct Payments
  • Common GL Codes
  • New! International Information Form (IIF)
  • New! Student Payment Guidelines
  • Website Updates
  • Cost Comparisons Flying vs. Driving
  • Expanded Travel Training
  • Updated Travel Forms
  • Designated Lodging
  • Higher Cost Option - Designated Lodging
  • Lost Receipt Form
  • Baggage Fees Charged by Airlines

Issue 4/March 2008

  • Staff Changes in AP
  • Post Audit Reminders
  • RUSHES
  • November 07 and January 08 Spotlight Employee
  • New Group Email Addresses
  • Website Updates
  • Moving Request Reminders
  • Common GL Codes

Issue 3/October 2007

  • Currency Conversion
  • PO Payments
  • Returning Checks to Departments
  • AP Week 2007
  • OSF Downtime
  • Spotlight Employee – Sept & Oct

Issue 2/September 2007

  • Budget Checking
  • Who can Sign?
  • Advanced AP Training
  • Refunds Don’t Require Vendors
  • Please Note: Voucher Comments
  • Travel – Internet Arrangements

Issue 1/August 2007

  • What’s New in AP – Occupancy Tax
  • Tickets/Invoices/Statement – What to Pay?
  • Vendor Reminders
  • Website Updates
  • Please Note: Self Addressed Envelope