Financial Services

OUHSC Campus
OU TULSA Campus
OU NORMAN Campus

FACULTY HOUSE PAYMENTS

General

This policy pertains to paying charges billed on Faculty House accounts. It applies to departmental as well as individual accounts that are used for departmental business purposes. The policy, by membership type, is as follows:

Departmental Memberships
Invoices are paid directly to the Faculty House via transfers (see Payments section below), membership dues are allowable and payable; and sales tax is not applicable.

Individual Memberships (PPP Members)
Invoices, pertaining to business related purposes, are paid by the individual member and subsequently reimbursed by Financial Services; membership dues are allowable and reimbursable; and sales tax, pertaining to business related purposes, is allowable and reimbursable.

Individual Memberships (Non-PPP Members)
Invoices, pertaining to business related purposes, are paid by the individual member and subsequently reimbursed by Financial Services; membership dues are not allowable or reimbursable; and sales tax, pertaining to business related purposes, is allowable and reimbursable.
There should be adequate information contained on the documents submitted for reimbursement detailing the business purpose of the function.
Questions concerning this policy should be directed to Accounts Payable, 271-2410.

Payments

Faculty House payments are made via transfers. The transfers should be emailed to General Accounting. The backup for these should be faxed with a cover sheet to General Accounting at 1-2367 and must include the following:

1) Purpose of meal (e.g., business meeting, recruiting, etc.).
2) Number of attendees and names, if less than 10. If more than 10, number of attendees and types of attendees - not specific names (e.g., faculty, staff, guests, etc.).
3) Food & beverage limitations:
       a. Light refreshments (finger food, etc.) - $8 average cost per attendee
       b. Breakfast - $15 average cost per attendee
       c. Lunch - $25 average cost per attendee
       d. Evening meal - $50 average cost per attendee
4) 4-digit Account number must be in the Reference column.