Financial Services

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Accounts Payable
Front Desk - 405.271.2410
Travel Section - 405.271.2038

Associate VP & CFO
Front Desk- 405.271.2376

Auxiliary/Service Unit AccountingFront Desk- 405.271.2246

Bursar's Office
Front Desk- 405.271.2433

Financial Reporting
Front Desk- 405.271.2355

General Accounting
Front Desk- 405.271.2355

Grants and Contracts
Front Desk- 405.271.2177

Payroll Services
Front Desk- 405.271.2055

Student Financial Aid
Front Desk- 405.271.2118

Budget Office
Front Desk- 405.271.2404

Search Results for 'accounts payable'

_Notarized Form 3 (Can be completed online & printed)
    A Notarized Form 3 is used to document payment of an expense, where payment cannot otherwise be proven to be made by a claimant. For instance, cash payment receipts do indicate payment, but do not indicate by whom the payment was made. In this type instance (and other related scenarios), a Notarized Claim Form 3 would be required.

_Travel Form 19
    Used to claim official business travel on behalf of the University.

Agency Sponsored Designated Lodging
    When OU HSC sponsors an event and needs to self-designate lodging within allowed policies, this form should be completed and submitted as instructed.

Airfare vs. Mileage Comparison Form
    Driving out of state in lieu of flying often requires a comparison of costs. This can be used to aid in comparison.

Cash Reconciliation
    Form used to reconcile petty cash funds.

Category Item List
    List of expense gl accounts organized by category for easy application.

Employee Expense Reportable as Income
    Used to pay for employee expenses which are considered to be reportable as income and/or date beyond the Reimbursement Policy limit of 120 days.

Equipment Inventory Off-Campus Authorization Form
    Used for checking out inventory items to be used outside of the workplace, i.e. laptops, printers, etc.

Fax Cover Sheet - Vendor Company
    Cover sheet to assist you in requesting vendor form completion from prospective vendors. You can send with the vendor form to help explain the form to the vendors.

Foreign National Honorarium Checklist
    Checklist to assist in collection of required approvals, documents, and payment requests for honorarium payments to foreign nationals.

General Ledger Chart of Accounts
    List of all OU HSC gl accounts and their correlating OMES OEC (if applicable).

General Ledger Fund Listing
    List of OU HSC funds and correlating cash accounts.

General Ledger Program Listing
    List of OU HSC program codes and descriptions.

Grants GL Account to Budgetary Category
    List of gl accounts and correlating grant budget categories.

Honorarium Approval Form
    To request preapproval for an honorarium payment to be made to a visitor.

Honorarium/Travel Deposit
    To request a reimbursement of related travel expenses when an OU HSC faculty member receives and honorarium payment from an outside entity to include miscellaneous travel expenses. These payments are deposited into University funds and the expenses are refunded back to the faculty member.

Hotel/Motel Tax Exemption Form (City of Oklahoma City)
    It is City law that this form must be supplied by the person lodging at time of check-in to exempt from city occupancy tax. Please provide this form to your employees/visitors prior to lodging.

Independent Contractor Approval Form
    To request preapproval from Human Resources for an independent contractor relationship.

International Information Form (IIF)
    Used to collect pertinent tax and other information from foreign individuals for proper immigration and payment classification.

Invitation Letter to Foreign Visitors
    Letter draft for invitation to the invited individual to use when inviting foreign nationals to visit the University for business.

Invitation Letter to Immigration
    Letter draft to be presented by the invited foreign national to the immigration officers at the entry into the US to use when inviting foreign nationals to visit the University for business.

Invoice Number Conventions (see AP Please Pay Training Manual)
    Invoice number conventions are standard numbering practices for invoices not containing an identifiable number. Following standard conventions aids in preventing duplicate payments.

IRS TIN Types & Descriptions
    Taxpayer Identification Number (TIN) is an identification number used by the Internal Revenue Service (IRS) in the administration of tax laws.

Moving Expenses
    All expenses related to moving (to include pre-move and house hunting expenses) must contain a completed Moving Expense form to document includable and excludable expenses in accordance with IRS Publication 521.

Oklahoma Tax Exemption Permit
    To claim sales tax exemption in the State of Oklahoma.

OMES OEC List
    List of Office of Management and Enterprise Services Expenditure Codes with full descriptions.

Participant Log
    Payments made to participants must be tracked and reported to Accounts Payable (AP) to ensure IRS reporting requirements. This log is a quarterly report to AP for all payments made through petty cash or gift cards.

Participant Log Instructions/Example
    Payments made to participants must be tracked and reported to Accounts Payable (AP) to ensure IRS reporting requirements. This log is a quarterly report to AP for all payments made through petty cash or gift cards.

Participant Payment Request Form
    Use to document the status of individuals in compliance with the IRS w-9 requirements.

PeopleSoft End User Security Access
    This PeopleSoft security form is used for access to Accounts Payable, SUR, Purchasing, and/or Grants Pre-Award Negotiation Bolt-On. User training is required before access is granted.

PO Invoice Checklist
    Checklist to assist in routing PO invoices to Accounts Payable (AP) for payment request.

Post Payment Request Form
    Use to request a warrant (check) cancellation, stop payment issue, or reissue a warrant.

Registration Prepayment Certification
    To document compliance with prepayment for registration, this form can be sent to the sponsor of the event to be completed, signed and returned to the department. Contact Accounts Payable Processing for more information.

Sales Tax Rates (Oklahoma)
    Calculate taxes on reimbursements.

Scholarship/Fellowship Payment Authorization Form
    Form to use in submitting scholarship/fellowship payment requests to include qualified and non-qualified payments for monthly stipends, educational reimbursements, educational travel, etc.

Travel – In Case of Accident Pamphlet
    Pamphlet to be kept in personal vehicle when driving on business for the University.

Travel Reimbursement Checklist
    Checklist to assist in collection of required approvals, documents, and payment requests for travel reimbursements.

US Honorarium Checklist
    Checklist to assist in collection of required approvals, documents, and payment requests for honorarium payments to US individuals.

USPS Standard State, Street & Secondary Unit Abbreviations
    Used to set standard address verification in accordance with USPS standards to ensure mail delivery.

USPS Zip Code Lookup
    Used to find 9 digit zip codes and verify addresses for mail delivery.

Vendor - Company
    OUHSC W-9 vendor registration form used for domestic, US companies

Vendor - Foreign
    OUHSC W-8 vendor registration form used for foreign companies, and foreign and nonresident alien individuals

Vendor - Individual
    OUHSC W-9 vendor registration form used for US persons to include US citizens, permanent residents, and resident aliens

Vendor Abbreviations
    List of abbreviations used in the OU HSC master vendor file.

Voucher Checklist
    Checklist to assist in preparation of documents to submit non-encumbered invoices to Accounts Payable (AP) for payment.

Voucher/Claim Request Form
    To obtain copies of payments that cannot be located within any departmental means.