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OUHSC

 

Comparative Medicine

Applying for, Renewing, and Modifying Protocols

The OUHSC IACUC uses TOPAZ for New Protocol Submissions, Amendments and Annual Updates

 

Protocol Submission Deadlines

 

Classification System for all New Protocol Submissions

 

  • Class I - any protocol using USDA-regulated species requires at least two designated member review
  • Class II - any protocol using non-USDA-regulated species that involves a surgical procedure requires at least one designated member review
  • Class III - any protocol using non-USDA-regulated species that does not involve a surgical procedure requires at least one designated member review

 

Standard Protocols

ATTENTION! The deadline for submitting new protocols has changed! Please plan accordingly!

 

  • Reviewed monthly.
  • The submission deadline for new protocols is the last Wednesday of each month.
  • Median turnaround is about 5 weeks.

 

Eligibility: All protocols.

 

Rapid Review

 

  • Rolling submission.
  • Median turnaround is about 20 days.

 

Eligibility: JIT awards requiring a fast turnaround. Contact the IACUC Office for more information.

 

Amendment Review

 

  • Rolling submission.
  • Amendments for minor (i.e., personnel changes) and significant (i.e., procedural changes) types of amendments are handled separately.
  • Median turnaround for minor changes is 3 days. However, all IACUC and EHSO training requirements must be completed prior to approval.
  • Median turnaround for significant changes is 5 days.
  • Expedited amendment review may be available for extenuating circumstances. Contact the IACUC Office for more information.

 

Continuing Review

 

  • Occurs at the first and second anniversary of protocol approval.
  • Principal Investigators are prompted via email for submission 60, 30, and 15 days before the 1st or 2nd anniversary of original approval.
  • Complete the Annual Update Form on the TOPAZ website.
  • Significant changes must be submitted for amendment review prior to the Annual Update.
  • Detailed procedures entitled "Handling Annual Updates" are now available in the Policies, Procedures, and Guidelines section of the website.

 

Three-year De Novo Review

 

  • All protocols require de novo review from the IACUC every three years.
  • Principal Investigators should resubmit a new protocol to continue a project at least 2 months before the 3rd anniversary of original approval.
  • Principal Investigators are prompted via email that a protocol will soon expire 90, 60, and 30 days before the expiration date.
  • Approved protocols may be duplicated for resubmission, although they must receive a new assigned number from the IACUC.
  • De Novo reviews will follow the same classification system as all new protocol submissions. Contact the IACUC Office for more information.
  • If a replacement protocol has not been received and approved by the IACUC, the protocol will be administratively inactivated on the expiration date.
  • Once a protocol is expired, all protocol-related activities must cease, including breeding, and the principal investigator will be responsible for any per diem and animal care charges.

For assistance, please contact the IACUC Office, at 271-7381 for more information.

University of Oklahoma Health Sciences Center (OUHSC)

Institutional Animal Care and Use Committee (IACUC)
Biomedical Sciences Building - Room 101
(405) 271-7381

On Campus Mailing Address:
IACUC Office - BMSB 101


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