Executive Council Meeting Agenda
Thursday, October 16, 2008 5:15pm
Room 205 HSC Student Association Office
David L. Boren Student Union
" Good leaders must first become good servants – Robert Greenleaf”
- Call to Order
- Old Business
HSC Organization Budget Meeting – Held October 6, 2008.
- New Business
- Doug Meyers – Director of Parking and Transportation
- close the top level of the garage in may to re-cement
- change the entrance and exit to VA – effective in November
- 174 spaces back in 2009
- project to add over 450 parking spaces getting ready to start
- parking rate increase due jan 1st – students increase to $216
- Leadership Retreat Ideas! (Determining the best for the HSC).
- Who should take on the responsibility of achieving these tasks? Senate or exec?
- Senate should take on responsibility
- Form committees and have senators rank what their choices are 1-6
- “matching program,”
- those that don’t sign up for anything?
- Brett will send out an email in about 2 weeeks with the list of committee options
- October 13 – 18: Fall For OU
- October 13th : Decorate a Cookie – Noon DLB SU 1st Floor
- October 14th : Caramel Apples - Noon DLB SU 1st Floor
- October 15th :Fall Smoothies - Noon DLB SU 1st Floor
- October 16th :Fall Crafts - Noon DLB SU 1st Floor
- October 17th : Bingo - Noon DLB SU 1st Floor
- October 19th : Read and Lead Book Pick Up – Rm. 300 DLB SU
- October 23rd: Writing for Waffles - Noon DLB SU 1st Floor
- October 28th: Brown Bag Lunch – Halloween Havoc - Noon DLB SU 1st Floor
- October 28th: HSC 1 Event 4:30 – 6:00PM - DLB SU 1st Floor
- October 31st : HSC Happy Hour - Noon DLB SU 1st Floor
- brown bag wrapping party? Angel tree?
- Reports from Executive Board (EB)
- Vice-President/Senate Chair—Brett Herzog – Senate Meeting Tuesday, October 21, 2008
- Treasurer—Rebecka Bourn – HSC Organization Budget Update
- Talked about budget
- Groups that use the money for something that is not beneficial for a wide range of students will be penalized for the next years funds
- When groups ask for money they have to state what they are going to spend the money for – budget
- Need to say how much they are specifically asking for
- What about giving money to individual colleges? They can ask for money if what they ask for will benefit the entire HSC
- Should the treasureres decide at the meeting?
- College student groups CAN get funding
- Campus Activities Board Chair— Catherine Peck – Fall for OU
- Dental school halloween party on Friday october 31st at Kamps
- Costume NOT OPTIONAL! Everyone welcome. Seriously come.
- Secretary – Blaire Bowers – Senate/Exec Info
- Everyone on exec and senate have access to K lot now
- Reports from Executive Council (EC)
- Multicultural Presidents
- African American Student Association – Matt Hinton
- Asian American Professional Student’s Association – Levy T Do
- Hispanic American Student Association - Audra Wendt
- International Student Organization - Nasir Mushtaq
- Native American Student Association – Charles Beavers
- Oklahoma City Chinese Student’s & Scholars’ Association - Liang Wang
- College Presidents
- Allied Health—Jennifer Brown
- Dentistry—Jay Peck
- Graduate—Katie Byrant
- Medicine—Jordan Paslay
- Forum for community health alliance
- Access issues for health care
- Planning meeting mon the 27th at noon
- Everyone is welcome
- Nursing—Makenzie Hendricks
- Pharmacy—Renee Tobey
- Physicians Associates – Corey Wright
- Public Health—Katie Popp
- Asian american – levy do
* Volunteering for feed the children on the 25th from 9-12
- Also thing for thailand on Monday – learn about it and get good food
- HSC Student Affairs
*1. November 17th is the Thanksgiving Dinner at the HSC in the DLB Union. I would like three volunteers to help serve food to the students. Please email me if you are available and would like to unity with me at this event
HSC Leadership Retreat
- Brainstorming session at tables on three ideas:
- My life at the HSC would be easier if….
- Something that’s Really Needed is….
- Wouldn’t it be Amazing if….
- Rank and prioritized ideas from tables based on:
- Rewarding the greater good and community at the HSC
- Feasibility
- Likelihood of immediate impact
- Circle for open forum discussion on ideas
- Food choices in the food court
- Vegetarian options (suggestion box in Beakers) always have an option
- Two entrée choices
- More microwaves in Union and better locations, maybe in the back
- Covers needed in microwaves for the food
- Smoothies served in Beakers
- Great breakfast, serve all day
- Extended hours for Beakers, especially when Allied Health moves
- Communication: Open webpage for all (discussion boards, events)
- Hippocrates is run thru the COM
- Use blackboard platform linked thru SA website?
- Webpage a centralized source of info. about community clinics etc.
- Discussion boards for medical topics and fun stuff
- Random seating at Senate meetings
- Senator information sheets on expectations given out before Senators elected
- Possible spotlight on a senator/develop organizational structure of Senate
- Integrated Course
- Involve students from multiple disciplines to address a problem
- Benefit students and the community
- Possibly an elective course
- The OUHSC Interdisciplinary Seminar framework exist; Alicia, Jessica, and Jean will meet with Valerie Williams to discus and host her at Senate
- Health System Forum
- Two to three brown bags lunches per semester focused on this
- Possible forum added a website open to all students
- Social Work Integration (Devon Fowler)
- All social work is on Norman campus
- A program representative at the HSC
- Financial Aid issues between the two campuses
- Free Refill in the Union
- Free Refill Friday program?
- Massages at UHC
- Is it available? No longer at the CON
- Massage chairs in the Union
- Massage days once a month in the Union as a program
- Card access to tunnels
- Security reasons; have to use card to get into tunnels after hours
- Change door from library to Union tunnel so it has card access instead of totally unlocked
Next Executive Council meeting date: Thursday, November 13, 2008 at 5:15 DLB Union Room 205
I have a higher and grander standard of principle than George Washington. He could not lie; I can, but I won't. - Mark Twain
Budget Committee Meeting
5:30 PM Monday, October 6, 2008
Method of Determining Allocations
Budget applications were scored in advance using the Budget Application Scoring Sheet. At the meeting, allocations were assigned beginning with the highest-scoring eligible organizations. The amount of funding allocated to each group depended on the proposed use of the funds, how much money the group had used in the past, and outside sources of funding.
General comments and recommendations
Several groups requested money to buy food for officer meetings or planning meetings. The committee prefers that money be spent on events that benefit a broader group of students rather than on meetings.
There is no rule that prevents spending allocated funds on food for meetings, or in ways that are not consistent with the intent of the allocations. However, the actual use of funds will be noted when considering future budget allocations.
When groups use student fee money to purchase durable goods, like books or equipment, those items must be kept on campus for continued use by students. They are not to be treated as personal belongings.
Many organizations are facing budget cuts. Here are some tips to make better use of funds:
- Co-sponsor events with other organizations that have similar goals or interests
- Hold events in conjunction with Happy Hour or co-sponsor Happy Hour as a social event for your group
- Host events at the Student Union or other free venues
- Rather than providing free food for meetings…
- schedule meetings immediately before or after an event where food is already provided
- ask people to bring their own lunch, and provide cookies or drinks
- ask people to pay a small fee for food, maybe $1-2
- Seek sponsors in the community: professional organizations or individuals, community service groups, corporations, local businesses, etc.
- Request donations in kind or negotiate special discounts, especially for food purchases
- Consider what expenditures are actually necessary, and what can be eliminated or reduced
- Instead of making T-shirts, have volunteers wear the same color and a sticker
- Instead of printing posters, take advantage of free advertising in the HSC Daily News
- Instead of printing your own pamphlets about health topics, get them for free from government agencies, non-profit groups, and even for-profit health care providers or pharmaceutical companies
Next Executive Council meeting date: Thursday, November 13, 2008 at 5:15 DLB Union Room 205
I have a higher and grander standard of principle than George Washington. He could not lie; I can, but I won't.
Mark Twain
Budget Allocations will be finalized October 21, 2008, after approval by Executive Council and Student Senate. Approved allocations can be used for expenses incurred on or after October 1, 2008.
2008-2009 Allocations Recommended by Budget Committee |
Average: |
11.58 |
|
|
|
|
High: |
18.00 |
|
|
|
|
Low: |
5.00 |
|
|
|
|
|
Score |
Requested |
|
Approved |
Eligible Organizations: |
|
18.00 |
$1,625.00 |
|
$1,000.00 |
Medical Spanish Org. |
|
17.00 |
$5,500.00 |
|
$3,500.00 |
African Am. Stud. Assoc. |
|
17.00 |
$3,967.00 |
|
$2,500.00 |
Internat. Stud. Org. |
|
16.00 |
$700.00 |
|
$700.00 |
ASP-APhA (Academy of Stud. Pharmacists) |
|
16.00 |
$1,100.00 |
|
$500.00 |
Staples Society |
|
15.50 |
$6,495.00 |
|
$500.00 |
Baptist Student Union |
|
15.00 |
$1,200.00 |
|
$500.00 |
Coll. Of Pharmacy Stud. Council |
|
15.00 |
$1,700.00 |
|
$800.00 |
Colleges Against Cancer |
|
14.33 |
$500.00 |
|
$500.00 |
Grad. Stud. Assoc. |
|
14.33 |
$3,000.00 |
|
$1,000.00 |
OU Community Health Alliance |
|
14.00 |
$4,750.00 |
|
$2,500.00 |
Native Am. Stud. Assoc. |
|
14.00 |
$450.00 |
|
$450.00 |
Oklahoma Health System Pharmacists |
|
13.50 |
$3,816.00 |
|
$2,750.00 |
Asian Am. Prof. Stud. Assoc. |
|
13.00 |
$250.00 |
|
$250.00 |
Rho Chi |
|
13.00 |
$600.00 |
|
$500.00 |
Team Everest |
|
12.50 |
$875.00 |
|
$250.00 |
Stud. Dietetic Assoc. |
|
12.00 |
$4,150.00 |
|
$1,500.00 |
Christian Medical Dental Assoc. |
|
12.00 |
$2,700.00 |
|
$1,200.00 |
Kappa Psi Pharmaceutical Fraternity |
|
12.00 |
$1,060.00 |
|
$250.00 |
OUHSC March of Dimes Collegiate Council |
|
12.00 |
$500.00 |
|
$350.00 |
Wilderness Medicine |
|
12.00 |
$930.00 |
|
$150.00 |
William Horsley PA Stud. Society (AKA PA Stud. Org.) |
|
11.67 |
$2,100.00 |
|
$1,000.00 |
OKC Chinese Stud. and Scholars Assoc. |
|
11.50 |
$5,000.00 |
|
$500.00 |
Sooner Miracles |
|
11.00 |
$1,000.00 |
|
$400.00 |
Dermatology Int. Group |
|
11.00 |
$500.00 |
|
$200.00 |
Stud. Nat. Med. Assoc. |
|
10.67 |
$1,000.00 |
|
$0.00 |
Phi Lambda Sigma |
|
10.00 |
$1,000.00 |
|
$100.00 |
Nat. Community Pharmacists Assoc. |
|
9.50 |
$3,150.00 |
|
|
Am. Coll. of Healthcare Executives |
|
9.00 |
$2,500.00 |
|
|
Christian Pharmacist Fellowship Internat. |
|
9.00 |
$1,320.00 |
|
|
Internal Med. Int. Group |
|
9.00 |
$1,200.00 |
|
|
Nat. Stud. Speech Hearing Language Assoc. |
|
9.00 |
$1,350.00 |
|
$450.00 |
Stud. Nat. Pharmaceutical Assoc. |
|
8.67 |
$6,829.00 |
|
|
Am. Medical Stud. Assoc. |
|
8.50 |
$2,300.00 |
|
|
Latter Day Saints Stud. Assoc. |
|
8.50 |
$600.00 |
|
|
Urology Int. Group |
|
8.33 |
$500.00 |
|
$500.00 |
Coll. Of Public Health Grad. Stud. Assoc. |
|
8.00 |
$750.00 |
|
$200.00 |
Academy of Managed Care Pharmacy |
|
8.00 |
$1,350.00 |
|
|
Emergency Med. Int. Group |
|
8.00 |
$4,300.00 |
|
|
OU Nursing Stud. Assoc. |
|
7.67 |
$900.00 |
|
|
Stud. Occupational Therapy Assoc. |
|
6.00 |
$3,000.00 |
|
|
Phi Delta Chi Pharmacy Fraternity |
|
5.00 |
$2,000.00 |
|
|
Coll. Of Nursing Stud. Assoc. |
|
TOTAL |
$88,517.00 |
TOTAL |
$25,000.00 |
|
