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Zoom Videoconferencing

Updated 5/7/2020

What is Zoom?

Zoom is a video conferencing platform that allows faculty to create and connect to virtual meetings and classes, with recording capabilities. The university has appropriated a basic license for faculty and staff.

Why are we using it?

Updated 5/7/2020

Colleges have been asked to temporarily suspend face-to-face classes in order to reduce community transmission of the COVID-19 virus. Faculty and students need to be prepared for online course delivery. Zoom will facilitate instructors in creating a Zoom meeting link for your class to connect to within D2L, take attendance, record/upload lectures, as well as conducting a virtual dissertation defense.  

STEP 1: How to install and sign in to Zoom

Mac Installation

Some steps may be slightly different due to web browser differences.

  1. Open a web browser and go to https://ouhsc.zoom.us
  2. Scroll to the bottom of the screen and click on the “Download Client” link.
  3. On the Zoom webpage that opens, click the blue “Download” button for the Zoom Client for Meetings.
  4. Install the "Zoom.pkg" program that was just downloaded by clicking it to run. In the installer dialogue you will need to click "continue".
  5. Once installed the application should automatically open. If it does not, open the application and click "Sign in."
  6. On sign in page, select "Sign In with SSO."  Type OUHSC as company domain and click "Continue."
  7. Zoom will launch your default internet browser.  Pin the app to your task bar for easy access.

Windows Installation

Some steps may be slightly different due to web browser differences.

  1. Open a web browser and go to https://ouhsc.zoom.us
  2. Scroll to the bottom of the screen and click on the “Download Client” link.
  3. On the Zoom webpage that opens, click the blue “Download” button for the Zoom Client for Meetings.
  4. Install the "Zoominstaller.exe" program that was just downloaded by clicking it to run. Accept any security dialogue warning of changes to your computer.
  5. Once installed the application should automatically open. If it does not, open the application and click "Sign in."
  6. On sign in page, select "Sign In with SSO."  Type OUHSC as company domain and click "Continue."
  7. Zoom will launch your default internet browser. Pin the app to your task bar for easy access.

 Smartphone Installation

It is advised that you to use your laptop for class but iOS and Android apps are available.  App store links:

STEP 2: How to schedule a class with Zoom

If your college elects to use Zoom for class, follow the instructions below to schedule a Zoom meeting/class.

  1. Open the Zoom application from the task bar or "Search" on your computer. Click on the “Schedule” button.
  2. Set the name as your class name and number, and make sure “Outlook” is selected at the bottom (you must have Outlook open already for meeting invitation to open).
  3. Click advanced options.
  4. Select "Mute participants upon entry"
  5. Click schedule. An Outlook event invitation will open on your computer.
  6. Copy and paste the Join Zoom Meeting link and Meeting ID into your D2L course as a content module.  

 

Note:  If scheduling a meeting, use the Outlook meeting invitation generated to invite participants as you would with any Outlook meeting request.

 STEP 3: Test your Zoom connection with a Zoom Anytime Practice Session

After installing the Zoom application and learning how to schedule a meeting, please join the Zoom Anytime Practice Session using the link below. This will allow you to gain confidence to connect your classes with Zoom. We recommend faculty attempt off campus connections from the location(s) where they are most likely to reside if on-campus classes are temporarily suspended. If you have poor or inconsistent internet connectivity, it may be necessary for you to troubleshoot or upgrade your internet service with your internet service provider.

Anytime Practice Session – https://support.zoom.us/hc/en-us/articles/115002262083

For more information, refer to the Zoom Quick Reference Guide for links to Zoom Help Center Topics